What is a Resignation?

‘Resignation’ refers to the voluntary act of an employee formally notifying their employer that they are terminating their employment with the organisation. When an employee decides to resign, they are essentially ending their working relationship with the employer and expressing their intention to leave the position permanently.

Here are some key aspects related to resignation:

Voluntary Decision: Resignation is a voluntary decision made by the employee, indicating their choice to leave the organisation. It is not initiated by the employer but rather by the individual employee.

Formal Notice: Resignation typically involves providing a formal notice to the employer, indicating the employee’s intention to leave the organisation. This notice is usually provided in writing and specifies the intended date of departure.

Notice Period: Many organisations require employees to provide a notice period before their departure. The notice period is the duration between the date of resignation and the employee’s last working day. It allows the employer to make necessary arrangements, such as finding a replacement or managing the transition of the departing employee’s responsibilities.

Resignation Letter: A resignation is often communicated through a resignation letter, which is a written document that formally states the employee’s decision to resign. The resignation letter typically includes the employee’s name, position, last working day, and sometimes provides a brief explanation for the resignation or expresses gratitude for the employment experience.

Exit Process: After submitting the resignation, employees may be required to complete an exit process, which may include returning company property, finalising outstanding tasks or projects, conducting knowledge transfer, and participating in an exit interview.

Professional Etiquette: Resignation should be handled with professionalism and courtesy. It is advisable to have a respectful conversation with the employer or supervisor to discuss the resignation in person before submitting a formal resignation letter. Maintaining a positive relationship with the employer and colleagues during the transition period is important.

Reasons for Resignation: Employees may resign for various reasons, including career advancement opportunities, personal or family reasons, dissatisfaction with the current role or work environment, relocation, or pursuit of further education. However, it is not always necessary to disclose specific reasons in the resignation letter unless the employer specifically requests it.

Resignation marks the end of an employment relationship and signifies the employee’s intent to move on from their current position. It is important for both the employee and employer to handle the resignation process professionally, ensuring a smooth transition and maintaining a positive professional reputation.