HR Assistant: Job Description, Salary and Career Path

HR Assistant

Human Resources (HR) Assistants are junior level employees in the HR department who take up a supporting role to senior staff, normally reporting to an HR Manager. They carry out administrative tasks related to all aspects of the company’s HR operations. By following programs and company policies, HR Assistants ensure that all tasks executed comply with these policies. They will also be a point of contact for any HR-related inquiries from internal and external parties.

On this page, Links Recruitment will walk you through the role of an HR Assistant. For employers who are looking to hire an HR Assistant, this page can assist you in generating an application for hiring your next HR Assistant and attract quality candidates. For job seekers, you will learn more about the role as well as possible career paths as an HR Assistant.

What is Working as an HR Assistant Like?

HR Assistants focus on executing tasks that help accomplish HR goals and objectives set by HR Directors and HR Managers. The tasks of an HR Assistant are administrative in nature, but they are also often involved in planning company activities and handling travel arrangements for executives.

The following activities and responsibilities are generally included in an HR Assistant job description:

  • Providing support to the HR Manager in employee life cycle processes (recruitment, onboarding, development, retention and exit)
  • Input, update and maintain HR database, ensuring accuracy of information
  • Rostering for shifts, attendance management and timekeeping
  • Preparing data or information for payroll processing in a timely manner
  • Attending to HR-related inquiries from internal and external personnel
  • Processing general administration tasks (e.g. claims, leave application, pre-trip approvals)
  • Handling visa applications and flights ticket arrangement
Job Duties

Becoming an HR Assistant is challenging, so you will need the right skills and experience to supplement this job position.

  • Most HR Assistants hold at least a Diploma in Human Resources Management
  • Highly-organised, meticulous and can work well under pressure and tight deadlines
  • Familiarity with the MOM rules and regulations
  • Strong verbal and written communication skills
  • Great interpersonal skills to solve workplace issues
  • Proficient computer skills
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HR Assistants are usually diploma holders in Human Resources or graduates with a Bachelor’s degree in related areas. Some companies also welcome university graduates with no relevant background. Proficient computer skills are crucial as the job involves a heavy amount of data input and frequent database maintenance.

For moving up to an HR Executive position usually requires 3 to 5 years of experience and a Bachelor’s degree. Progressing onwards, more senior roles include Senior HR Officer or Assistant HR Manager. Reaching towards the HR Manager or Regional HR Manager level will take 5 to 7 years of HR experience.

With approximately 7 to 10 years of experience accumulated and a proven track record of success in leading the HR teams within a company, one may be appointed as an HR Director or a Regional HR Director. At the top of HR departments will be the Chief HR Officer, who is responsible for overseeing all aspects of corporate HR management, the position will require at least 10 years of experience in the field.

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No. of Year Experience Hong Kong Monthly Salary (HKD) Singapore Monthly Salary (SGD) China Monthly Salary (RMB)
1 – 4 12K – 14K 2.7K – 2.9K /
5 – 9 14K – 19.6K 2.9K – 4K /

 

Check out Links International’s salary guide for more information on salaries and trends in 2019.

Download the Salary Guide Now!

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Looking for an HR Assistant Job?

As an award-winning recruitment agency with 20 years of recruitment experience across Asia regions, our specialist can offer professional career advice and consultation for you. Find HR Assistant roles on Link’s job board today!